ERP guide
How much does ERP cost? A 2026 guide for Kenya and India
Understand every line in an ERP quote and learn how to compare vendors fairly.
An ERP project has six cost lines: software licences, implementation, data migration, integrations, training and ongoing support. The licence is often the smallest of them. To compare quotes fairly, ask every vendor for the same six lines, for the same scope, over three years.
The six cost lines
| Cost line | What it covers | What to ask |
|---|---|---|
| Software | Per-user subscriptions, modules or a licence | What happens to the price when users or modules grow? |
| Implementation | Discovery, configuration, reports and workflows | Is it fixed-price for a defined scope? |
| Data migration | Extracting, cleaning, loading and reconciling data | How many trial loads, and who reconciles? |
| Integrations | eTIMS, GST, M-Pesa, banks, POS, e-commerce | Which are built in, and which are custom? |
| Training | End users, super-users and administrators | How many sessions, and for how many people? |
| Support | Help desk, updates and compliance changes | Who updates the integration when tax rules change? |
Compare total cost of ownership
Add up all six lines for year one, then add software and support for years two and three. A low licence with expensive add-ons, integrations and support can cost more than an all-in product over three years.
How VisionONE prices
VisionONE quotes on your scope. Your proposal lists software, implementation, migration, integrations, training and support as separate lines, with compliance (eTIMS, GST) and M-Pesa included in the product rather than sold as add-ons.
ERP cost FAQ
What is the biggest hidden cost in an ERP project?
Usually data migration and integrations. Quotes that leave them vague often grow later. Ask for them as separate, fixed lines.
Why do ERP quotes differ so much?
Vendors include different things. One quote may leave out data migration, integrations or support. Ask every vendor for the same six lines for the same scope.
See VisionONE run your own workflow
Bring one real process (order to invoice, purchase to pay or payroll) and we will run it live in VisionONE, compliance steps included. The demo is free and there is no obligation.