Budget planning
Annual and monthly budgets by account, department, branch, project or cost centre.
Finance & people
Budget and cost control software that stops overspending early
VisionONE Budget & Cost Control checks spending against budget before a purchase is approved, not after the invoice arrives. Budgets are set by department, project or cost centre, and managers see budget against actual in real time.
Budget vs actual · FY 2026Q3
BudgetKES 36.0M
ActualKES 24.8M
CommittedKES 3.1M
OperationsKES 9.8M / 12.0M
82% usedSales & marketingKES 5.1M / 8.0M
64% usedAdministrationKES 5.8M / 6.0M
97% usedITKES 1.8M / 4.0M
45% usedPR-2231 held for approvalWould exceed Admin budget
Illustration with sample data. We show your own data in the demo.
Features
What Budget & Cost Control includes
Commitment checks
Requisitions and purchase orders are checked against available budget before approval.
Cost centres & projects
Allocate income and costs to the units you manage and report on.
Budget vs actual
Live variance reports with drill-down to the transactions behind each figure.
Revisions & versions
Keep original and revised budgets side by side, with approval history.
Donor & grant budgets
Track grant budgets and produce donor reports for NGOs and funded projects.
How it works
How Budget & Cost Control works in VisionONE
Finance sets budgets and assigns owners.
Requisitions check available budget automatically.
Actual costs post as transactions are approved.
Owners review variances and act before month-end.
FAQ
Budget & Cost Control: frequently asked questions
Can we block purchases that exceed budget?
Yes. You can warn, require extra approval, or block a requisition that exceeds its budget.
Can budgets cover projects as well as departments?
Yes. Budgets can be set by account, department, branch, project or any cost centre you define.
Does it work for donor-funded organisations?
Yes. Grant budgets and donor reports are supported.
Works with
Related modules
Finance & Accounting
General ledger, receivables, payables, banking, VAT/GST and live financial reports.
Procurement & Supply Chain
Requisitions, approvals, purchase orders and three-way matching.
Fixed Asset Management
Asset register, custodians, depreciation, transfers and disposals.
See Budget & Cost Control in a live demo
Bring one real process (order to invoice, purchase to pay or payroll) and we will run it live in VisionONE, compliance steps included. The demo is free and there is no obligation.