Finance & Accounting
General ledger, receivables, payables, banking, VAT/GST and live financial reports.
VisionONE ERP
VisionONE ERP: every module your business runs on
VisionONE ERP brings finance, HR and payroll, tax compliance, inventory, procurement, fleet, property, floriculture, fixed assets and documents into one system for businesses in Kenya and India. Start with the modules you need and add more as you grow.
Module explorer
Click a module to see what it does
Each module works on its own and shares one set of data with the others.
Finance & people
Finance & Accounting
VisionONE Finance & Accounting is the general ledger at the centre of the ERP.
- General ledgerChart of accounts, journals, recurring entries and period closing, with multi-company and multi-currency support.
- ReceivablesCustomer invoices, credit notes, statements, credit limits and ageing, with eTIMS or GST e-invoices raised automatically.
- PayablesSupplier invoices, three-way matching with purchase orders, payment runs and withholding tax.
- Banking & M-PesaBank and M-Pesa reconciliation, cheque and transfer tracking, and cash-flow views.
Financial overview · September 2026Live
Revenue (YTD)KES 48.2M+12%
Cash at bankKES 9.6M+4%
ReceivablesKES 6.1M-8%
RevenueExpenses
AprMayJunJulAugSep
Bank & M-Pesa reconciled1,284 lines matched
Finance & people
HR & Payroll
VisionONE HR & Payroll runs payroll in minutes.
- Employee recordsPersonal details, contracts, bank details, documents and history for every employee.
- Payroll processingEarnings, deductions, loans, advances and overtime, with approvals before payment.
- Statutory deductionsKenya: PAYE, NSSF, SHIF, Housing Levy. India: PF, ESI, Professional Tax, TDS.
- Payslips & reportsPayslips by email and in the mobile app, plus statutory returns and bank payment files.
Payroll run · September 2026Approved
Employees214
Gross payKES 12.4M
Net payKES 9.1M
EmployeeGrossPAYENSSFSHIFNet
G. Wanjiru120,00027,6104,3203,30082,970
J. Otieno85,00016,6604,3202,33860,407
A. Mwangi64,00010,3603,8401,76047,080
F. Achieng52,0006,7603,1201,43039,910
214 payslips emailedPAYE, NSSF, SHIF & Housing Levy done
Finance & people
Employee Self-Service App
The VisionONE employee self-service (ESS) app lets staff view payslips and apply for leave from their phone, so HR spends less time on routine requests.
- Payslips & tax formsCurrent and past payslips and annual tax certificates, available any time.
- Leave requestsApply for leave, see balances and track approval status.
- Personal detailsStaff update contact and bank details, with HR approval where needed.
- Manager approvalsApprove leave and requests from a phone, with notifications.
Employee appAndroid & iOS
Hi, Grace
September payslipKES 86,420Net pay · paid 25 Sep
Annual leave14 days
Sick leave7 days
P9 tax certificate 2025
Leave 2–6 Oct · Pending
Apply for leave
Leave approvedManager approved from phone
Finance & people
Budget & Cost Control
VisionONE Budget & Cost Control checks spending against budget before a purchase is approved, not after the invoice arrives.
- Budget planningAnnual and monthly budgets by account, department, branch, project or cost centre.
- Commitment checksRequisitions and purchase orders are checked against available budget before approval.
- Cost centres & projectsAllocate income and costs to the units you manage and report on.
- Budget vs actualLive variance reports with drill-down to the transactions behind each figure.
Budget vs actual · FY 2026Q3
BudgetKES 36.0M
ActualKES 24.8M
CommittedKES 3.1M
OperationsKES 9.8M / 12.0M
82% usedSales & marketingKES 5.1M / 8.0M
64% usedAdministrationKES 5.8M / 6.0M
97% usedITKES 1.8M / 4.0M
45% usedPR-2231 held for approvalWould exceed Admin budget
Tax & compliance
KRA eTIMS Integration
The VisionONE eTIMS Integration Module sends your invoices to KRA eTIMS from inside the ERP, so your team does not re-enter them in a separate tool.
- Real-time submissionInvoices and credit notes are transmitted to KRA eTIMS when they are posted.
- Control number & QRKRA's control details and QR code are stored and printed on every invoice.
- Exceptions queueRejected submissions appear with KRA's message so they can be fixed and resent.
- Bulk invoicingHigh invoice volumes from branches and routes are handled system-to-system.
Invoice INV-10482Accepted
Tax invoice INV-10482eTIMS signed
CustomerSavanna Traders Ltd
Customer PINP05•••••21K
Net amountKES 100,000.00
VAT 16%KES 16,000.00
TotalKES 116,000.00
KRA control unit invoice no.0042 0118 5733 9021Signed · 26 Sep 2026 10:42
- Posted
- Validated
- Sent to KRA
- Signed
Accepted by KRA eTIMSControl number & QR saved
Tax & compliance
KRA Tax Automation
VisionONE KRA Tax Automation calculates VAT, PAYE and withholding tax on every transaction and summarises them in the formats you need for iTax returns.
- VATOutput and input VAT on every document, with summaries ready for your VAT return.
- PAYEPAYE and statutory deductions from payroll, summarised for monthly returns and annual certificates.
- Withholding taxWithholding VAT and income tax deducted on supplier payments, with certificate tracking.
- eTIMS-backed recordsSales and purchase figures agree with what KRA sees in eTIMS.
Tax summary · September 2026Ready to file
Output VATKES 7.7M
Input VATKES 4.9M
VAT payableKES 2.8M
ReturnPeriodAmountStatus
VAT 3Sep 20262,812,400Ready
PAYE (P10)Sep 20262,208,950Ready
WHT VATSep 2026184,3003 to check
WHT IncomeSep 202696,500Ready
iTax summaries readyReconciled to eTIMS sales
Tax & compliance
Corporate Governance
VisionONE Corporate Governance builds your policies into the system itself.
- Access controlRole-based permissions decide what each person can see, create and approve, by company, branch and document type.
- Approvals & e-signaturesMulti-level approvals by amount, department or document type, signed digitally inside VisionONE.
- Validation rulesRules check each transaction before approval, so errors and policy breaches are stopped rather than found later.
- Segregation of dutiesThe person who raises a payment or changes supplier bank details cannot also approve it.
Approvals & controlsAudit trail on
Awaiting approval12
Approved this week148
Blocked by rules3
DocumentRuleApproverStatus
JV-3312Over KES 1MCFOAwaiting
PO-1874Budget checkOps headApproved
PAY-SEPPayroll releaseMDSigned
SUP-0192Bank detail changeFinanceBlocked
Bank detail change blockedNeeds a second approver
Operations
Inventory & Warehousing
VisionONE Inventory & Warehousing shows what stock you have, where it is and what it is worth, across every branch and warehouse.
- Multi-location stockStock by branch, warehouse and bin, with transfers between locations.
- Batches & serialsBatch, serial and expiry tracking for traceability and recalls.
- Reorder levelsMinimum and reorder levels with suggested purchase orders.
- ValuationFIFO or weighted-average valuation posted to the ledger in real time.
Stock by location3 warehouses
Stock valueKES 18.7M+3%
Active SKUs3,412
Below reorder23
ItemWarehouseOn handStatus
Cooking oil 20LNairobi1,240OK
Maize flour 2kgNairobi96Reorder
Sugar 50kgMombasa310OK
Rice 25kgMombasa18Low
23 purchase orders suggestedFrom reorder levels
Operations
Procurement & Supply Chain
VisionONE Procurement & Supply Chain controls spending before it happens.
- RequisitionsStaff raise requests with approval routes set by amount, department or category.
- ApprovalsMulti-level approvals on web and mobile, with full history.
- Purchase ordersPOs from approved requisitions, with supplier prices and terms.
- Goods receivedReceiving updates stock and flags short or damaged deliveries.
Requisitions & purchase orders18 open
Open requisitions18
POs this month64+9
Invoices matched97%
DocumentDepartmentAmountStatus
PR-2231Administration420,000Awaiting
PO-1874Operations1,150,000Approved
PO-1869Warehouse386,500Received
INV-S-7711Operations1,150,000Matched
3-way match passedPO · GRN · supplier invoice
Operations
Fleet Management
VisionONE Fleet Management records every vehicle, driver, trip, fuel purchase and service, and posts the costs to the general ledger.
- Vehicle registerVehicles, documents, insurance and licence expiry dates in one place.
- DriversDriver records, assignments and licence tracking.
- Fuel controlFuel issues and purchases by vehicle, with consumption reports.
- MaintenanceService schedules, repairs and parts, with reminders before they fall due.
Cost per kilometre · September42 vehicles
Fuel this monthKES 2.3M-5%
Avg cost / kmKES 58
Services due4
KDA 123AKBZ 441QKCC 902LKDE 318TKCF 770M
KBZ 441Q service dueIn 3 days · 60,000 km
Operations
Property Management
VisionONE Property Management keeps every property, unit, lease and tenant in one system.
- Properties & unitsBuildings, units, occupancy and landlord details.
- LeasesLease terms, escalations, renewals and expiry reminders.
- Rent & service chargesAutomatic monthly invoicing, with eTIMS invoices in Kenya.
- Deposits & arrearsDeposit tracking, arrears ageing and reminders.
Rent roll · September 202694% occupied
Units186
BilledKES 7.4M
ArrearsKES 1.2M-18%
UnitTenantRentStatus
A1Baraka Pharmacy85,000Paid
B4M. Njeri42,000Paid
C2Tuko Logistics150,000Due
D7K. Kamau38,000Overdue
M-Pesa payment matchedUnit B4 · KES 42,000
Operations
Floriculture Management
VisionONE Floriculture Management follows stems from greenhouse block to export box.
- Farm & block costingLabour, chemicals, fertiliser and overheads by farm, block and variety.
- Harvest & gradingDaily harvest, grading by length and quality, and rejects.
- Cold store & packingCold-store stock, packing lists and box labels.
- Export documentsInvoices, packing lists and shipment records for export customers.
Harvest & grading · todayBlock 7
Stems harvested184,200
Rejects3.1%-0.4 pts
Boxes packed412
40 cm50 cm60 cm70 cm80 cm
Packing list readyExport order EXP-3308
Operations
Fixed Asset Management
VisionONE Fixed Asset Management keeps a complete register of what you own, where it is and who is responsible for it.
- Asset registerEvery asset with category, location, custodian, supplier and documents.
- DepreciationStraight-line or reducing-balance depreciation, run monthly and posted automatically.
- TransfersMove assets between branches, departments and custodians with history.
- Revaluations & disposalsRecord revaluations, sales and write-offs with gain or loss.
Asset registerVerified
Assets1,946
Net book valueKES 64.3M
Depreciation (Sep)KES 0.9M
AssetLocationCustodianNBV
Forklift FL-02Mombasa DCS. Ali2,140,000
Server rackNairobi HQIT860,000
Toyota HiluxFleetTransport3,720,000
Cold roomFarm 2Ops5,300,000
Depreciation postedSeptember journal · 214 assets
Operations
Document Management
VisionONE Document Management keeps contracts, invoices, delivery notes and HR files attached to the records they belong to.
- Attach to any recordLink documents to customers, suppliers, invoices, employees, assets or leases.
- SearchFind documents by name, type, record or date.
- Access controlRole-based permissions on sensitive documents such as HR files.
- ApprovalsRoute documents for review and approval with an audit trail.
Documents linked to records12,840 files
PDF
Lease agreement – Unit C2.pdfProperty · Unit C2
Expires in 21 daysDOC
Supplier contract – Kilima Motors.docxSupplier · SUP-0192
ApprovedIMG
Delivery note DN-5531.jpgGRN-8840
AttachedPDF
Employment contract – J. Otieno.pdfEmployee · HR restricted
RestrictedLease renewal dueUnit C2 · 21 days
Screens are illustrations with sample data.
Finance & people
Finance & people modules
HR & Payroll
Statutory payroll for Kenya and India, with payslips and employee records.
Employee Self-Service App
Payslips, leave requests and approvals on every employee's phone.
Budget & Cost Control
Budgets by department or project, checked before money is committed.
Tax & compliance
Tax & compliance modules
KRA eTIMS Integration
Every invoice and credit note sent to KRA eTIMS automatically, with QR codes.
KRA Tax Automation
VAT, PAYE and withholding tax calculated and summarised for iTax returns.
Corporate Governance
Access control, approvals, e-signatures, validation rules and a full audit trail.
GST e-invoicing (India)
GST e-invoices with IRN and QR codes, e-way bills and returns-ready GST data.
Operations
Operations modules
Inventory & Warehousing
Multi-branch stock, batches, serials, reorder levels and live valuation.
Procurement & Supply Chain
Requisitions, approvals, purchase orders and three-way matching.
Fleet Management
Vehicles, drivers, fuel, trips and maintenance, with cost per kilometre.
Property Management
Leases, rent and service-charge billing, deposits, arrears and maintenance.
Floriculture Management
Block costing, harvest and grading, cold store and export documents.
Fixed Asset Management
Asset register, custodians, depreciation, transfers and disposals.
Document Management
Contracts, invoices and HR files stored with the records they belong to.
FAQ
VisionONE ERP: frequently asked questions
Do we have to buy every module?
No. Most businesses start with finance and compliance plus one or two operational modules, and add more later without re-implementing.
Is VisionONE available in the cloud?
Yes. VisionONE runs in the cloud or on your own servers, with the same features.
Can VisionONE connect to our other systems?
Yes. VisionONE connects to tax authorities, M-Pesa and banks, and offers APIs for POS, e-commerce and other systems.
See VisionONE run your own workflow
Bring one real process (order to invoice, purchase to pay or payroll) and we will run it live in VisionONE, compliance steps included. The demo is free and there is no obligation.