KRA eTIMS, automatically
Send every invoice to KRA eTIMS automatically, straight from VisionONE, and match it to your books without re-entering data. The KRA control number and QR code print on the invoice.
🇰🇪 ERP software Kenya · Nairobi team
ERP software for Kenya with KRA eTIMS, M-Pesa and payroll built in
VisionONE is ERP software built for Kenyan businesses. It connects finance, payroll (PAYE, NSSF, SHIF, Housing Levy), KRA eTIMS invoicing, M-Pesa, inventory, fleet and property management in one system, implemented and supported from Nairobi.
What you get
Everything a Kenyan business needs, in one ERP
Stop copying invoices into the eTIMS portal, matching M-Pesa statements by hand and running payroll in a spreadsheet.
M-Pesa reconciliation
Paybill and Till receipts match themselves to customers and invoices, so your debtors ledger is always current.
Kenyan statutory payroll
Run payroll in minutes. VisionONE calculates PAYE, NSSF, SHIF and Housing Levy, emails payslips and keeps every employee record in one place.
Self-service mobile app
Staff view payslips and apply for leave from their phone, so HR spends less time on routine requests.
VAT and withholding tax
Track VAT and withholding tax on every transaction, in KES and foreign currencies, and close the month faster.
Fleet, property and assets
Specialist modules for transporters, landlords and asset-heavy businesses, all posting to the same ledger.
KRA eTIMS explained
Why eTIMS changed ERP buying in Kenya
Since 2024, KRA has required businesses to issue tax invoices through eTIMS, and expenses that are not supported by a valid eTIMS invoice can be disallowed when calculating income tax. That makes eTIMS a daily operational process, not a once-a-year compliance task.
Businesses that bolt eTIMS onto an accounting package often end up with two sets of invoice numbers, manual re-entry and failed submissions nobody notices. VisionONE avoids this by making the eTIMS submission part of posting the invoice.
What happens when you post an invoice
- VisionONE validates the customer PIN, items and tax codes.
- The invoice is transmitted to KRA eTIMS in real time.
- KRA's control number and QR code are stored and printed.
- Failures appear in an exceptions queue with KRA's message.
- Credit notes reference the original invoice automatically.
Industries in Kenya
Built around Kenyan industries
Distribution
Branch stock, credit limits and eTIMS invoices at dispatch.
Floriculture & agribusiness
Greenhouse costing, grading, cold chain and export documents.
Property management
Rent and service-charge billing with eTIMS invoices to tenants.
Transport & logistics
Fuel, maintenance and trip profitability per vehicle.
FAQ
ERP in Kenya: frequently asked questions
Is VisionONE approved for KRA eTIMS?
VisionONE integrates with KRA eTIMS so that every sales invoice and credit note is transmitted when it is posted. During implementation we register your device or system with KRA and test submissions with you before go-live.
Does VisionONE handle SHIF and the Housing Levy?
Yes. Kenyan payroll calculates PAYE, NSSF (Tier I and II), SHIF and the Affordable Housing Levy, and produces the statutory reports and payslips for each payroll run.
Can VisionONE reconcile M-Pesa Paybill and Till payments?
Yes. M-Pesa receipts are brought into VisionONE and matched to the customer and the open invoice. Anything that cannot be matched automatically is listed for review.
We use QuickBooks, Sage or Tally. Can we migrate?
Yes. We migrate your chart of accounts, customers, suppliers, items and opening balances, then reconcile them with you before cutover. See the migration checklist.
Is VisionONE cloud-based?
VisionONE runs in the cloud or on your own servers, with the same features. Most Kenyan customers choose the cloud.
Local team
Visit or call the Nairobi team
ASP Building, Embakasi Road, Nairobi, Kenya
See an eTIMS invoice and an M-Pesa receipt, live
In a 45-minute demo we raise an invoice, submit it to KRA eTIMS, receive an M-Pesa payment and close it in the ledger.